Frequently asked Questions

UAERF office receives many phone calls with similar and frequent questions.

Please see the below as assistance for information and be advised to check the UAE Rugby website resources section.

If you subsequently need assistance from the office, please call Office on +971 043459666 



UAE Competition regulation 3.4A states – A player may only apply to change the Club for whom they are registered at the end of the current season with the specific consent of the UAERF.

This summer 2017 – All players on the registration system are currently inactive. In essence, as per 3.4A above the UAERF has given consent to any player to change clubs during the summer.

Note: this is not a change in the competition regulations and may not happen for summer 2018, where UAERF permission may again be specifically sought.

In effect, all players are presently free agents who can request their clubs to simply delete or reconfirm their information on the database.

(Very Important Note)

However, CLUBS have the right to withhold deleting a player from their club database if they have evidence of outstanding monies owed to said club. If such circumstances occur the club must inform the UAERF and the player will not be allowed to register with another club until the issue has been addressed.

In reality, the registration system does allow players to be named on more than one club database. However, UAERF will need to validate the player and if there are any disputes, these will need to be dealt with on individual case basis and the player will NOT be allowed to play any UAERF administered and sanctioned matches until such time as the dispute has been proven to be settled.

In the meantime – as a player’s insurance is valid annually, a player under dispute may ‘train’ with any club they choose during this time.



Clubs are asked to reactivate players before the start of the season, which means 48 hours before the first game (September 22nd).

If the player is deleted, they must be confirmed on their new club database at least 48 hours before their first game for their club.

Players do not need NOC letters from the UAERF, however clubs are asked to ensure that players liabilities and anything outstanding are all settled before the deletion of the player.

Any club with difficulties with registration please contact the Rugby Services Manager.



Please Note:

To be able to claim from the UAERF provided medical insurance for injuries sustained during any rugby activity, including training, then a player’s name must be on the database and subsequently notified to the insurance company.

The players medical insurance is actually a personal accident insurance policy which has been tailored to allow claims for rugby injuries. It is not a direct billing system. Players must pay upfront and claim after.

Many have questioned that if they have their own insurance then why do they need the UAERF required cover; Because not all medical insurances cover ‘dangerous sports” and UAERF does not want the administrative exercise of getting copies of everyone’s insurance to prove their applicability.

This system ensures a duty of care provision from the Federation for players participating in tournaments under their governance. And to cover the small minority that know their insurance cover is not adequate.

If you hold a valid medical insurance, you can have both and choose which one you want to claim under.

The insurance cover also includes a travel insurance cover. While this is primarily for teams playing away, it does cover bus transport for UAE domestic teams and while there is an element of lower leagues subsidising the higher leagues, there is mutual benefit and substantial cost reduction accordingly.

Physical receipts/medical reports must be sent (once claimant has finished treatment and is ready for claim to be closed and paid) to:-

FOA : Nirmal Nayanar

Nasco Middle East

Albwardy Investment Building

Khalid Bin Waleed Street,

P.O Box 62528, Dubai

Contact No: - 04 3514292, 04-3051753

Nirmal Nayanar Nirmal.Nayanar@nascodubai.com is the main point of contact in regards to claims.

William Whitehouse william.whitehouse@nascodubai.com should be kept in copy.

In case of any injury; player must notify the incident immediately to Nirmal (Nasco) through email by providing the below details –

  • Name of the Player
  • Incident date
  • A brief detail on the incident.
  • Passport and Visa copy

Claims can only be assessed for the eligibility once full medical reports/receipts are submitted, i.e. when the member finished treatment and wishes to close his/her claim and have the eligible amount reimbursed.

For players who have a decent medical policy in place; UAERF would recommend a player to first try using his/her medical insurance (as the player may more than likely have access to direct billing, be covered for higher amounts, not have to wait for reimbursement, does not need to contribute AED 500 towards the claim, etc.

There is an excess on the policy whereby the player must currently contribute the first AED 500 of the claim (e.g. for a AED 10,000 eligible claim; only AED 9,500 would be paid out by the insurer).

Pre-existing conditions are not covered under this policy – therefore if a player has or is receiving ongoing treatment for a recurring injury; or has medical advice or is recommended treatment by a medical practitioner within a 2 year period (proceeding the policy issuance) his/her treatment/claim should not technically be covered. (be warned).



Ambulances – The current requirements for a single match between two teams does NOT require an ambulance presence.

It has been now mandated that there must be a minimum WR FAIR first responder per Team at each game.

The FAIR (First Aid in Rugby) qualification is sufficient for pitch side care for minor injuries and the identification of more serious injuries. Once these serious injuries have been identified, it the role of the first aiders to call for more help e.g. ambulance or paramedics.  

It is a UAERF requirement that:

  • All coaches should have FAIR qualifications. 
  • One member from each team dedicated to first aid should be FAIR accredited. 
  • The host club or school should have two FAIR accredited first aiders for every game.
  • one spine board, HARD collar and spider harness must be available at every field.
  • Ambulances will be required for all tournaments.
  • In addition - clubs should have a checklist that must be approved by UAERF for rugby tournaments including ambulance availability, risk assessment, evacuation plan etc.
  • Match officials have been instructed to not start the game without both first responders present and all minimum first aid equipment in place.



Teams may ask for ‘friendlies’ or fixture changes.

World Rugby Regulations Law 6.1 allow teams to appoint a referee if one has not been provided by the match official manager.

Once a game has been confirmed by the UAERF ‘Rugby Services Manager’, the fixture will be entered on the ‘whose the ref’ system, which implies a referee will be sourced for allocation by UAERF.

The referee is then normally appointed by the match official manager (mom@uaerugby.ae) BUT If no referee has been appointed, (or available) the two teams can agree upon a referee.

If they cannot agree, the home team appoints a referee.



UAERF wants to encourage fixtures to run as per the calendar as much as possible and discourages fixtures changes for reasons other than a ‘reasonable’ purpose or exigent circumstances.

To request for a fixture change, an email needs to be sent to  mom@uaerugby.ae no less than 15 working days prior to the original date of the fixture copying in hazem@uaerugby.ae

Once the request has been received a confirmation email must be received before the game is rescheduled.

Note: requests must be confirmed by both parties and be sent by either the club chairman, or preferably the UAERF recognised fixtures secretary for both teams.



Friendlies no longer need to have separate sanctioning forms. If the teams are already registered as UAERF affiliated clubs or social member clubs. The same process as to fixtures rescheduling will operated.



The latest Girls Law Variations state U15 players will play TOUCH under FIT rules.

U15 includes U13, U14, U15 age group as of 1st September (inclusive)

That is if a player is 15 ON the 1st September they are still U15.

Last season’s U19 girls will now be U18 this coming 2017 – 2018 season.

U18 includes U16, U17, U18 as of 1st September (inclusive).

There is no current U15 contact league BUT friendlies and applications to the UAERF for tournaments will be encouraged.

There is no playing up dispensation.

No Girls Rugby player can play contact rugby if they are above 12 years old before 1st September. (this decision is for player welfare purposes).